Project Time ManagementTweet
DEALING WITH COMPLEX TASKS
The following suggestions are specifically aimed at dealing with the complex aspect of high-ambiguity tasks and projects:
- Use the five-minute brainstorm. Take five minutes to break the overall project down into as many smaller, double activities as possible.
- Work on high pay off activities. The Pareto Principle states that 80 percent of the results can be achieved in 20 percent of the time expended.
- Block out an adequate length of time. This time might range from 30 minutes to an hour without interruptions.
- Work when you are at your best. This is what time management expert Alan Lakein refers to as internal prime time.
- Start each session with something easy. Since getting started each day is sometimes the most difficult thing of all, do anything to get going rather than nothing at all.
- Redefine the project. It is important to realize that a less ambitious project actually completed is infinitely better than a more grandiose one that never gets off the drawing board.
MAKING PROGRESS ON LONG-TERM TASKS
The following suggestions are offered to help you deal with tasks and projects that require a long-term effort:
- Specify tasks in advance. By knowing exactly what aspect of a long-term project you will be working on next, it will be easier to get started on it.
- Establish a regular time for working on long term projects. The advantage of having the same time period each day, or maybe three times per week, is that it helps to develop a habit.
- Switch to other aspects of the overall task. Continuing to work on the same aspect of a long-term task for an extended time might bring about one of several possible adverse situations.
- Avoid the activity trap. This idea states that people get so enmeshed in activity they lose sight of the purpose of their work.
- Limit the number of major projects. It is important to realize that the more routine aspects of most jobs take up the majority of time available each week.