Mothers Personal Time Management - Time Management SoftwareTweet
It must be emphasized that time management is a very personal matter. First, try using the various suggestions offered here for dealing with complex, long term tasks and projects. Then after experimenting with them for a while, don't hesitate to modify some of them to fit the realities of your job situation. In addition, try to come up with some new ideas that work well for you. Please keep in mind that the goal is not using any specific time management suggestion, but rather making progress and completing these high ambiguity projects.
And try not to be discouraged. It may take some time before you will regularly allocate time most days to work on complex, long-term projects. If you have been ignoring this aspect of your job for months on end, don't expect miracles overnight. Changing behavior takes time, and it may involve setbacks along the way; but it can eventually be successful if there is an ongoing commitment.
There are no easy ways or shortcuts in mastering time. Time management is a very personal thing. You must select from the suggestions offered and fit them to your needs.
Q: Most Americans have been brought up to believe that the harder they work, the more they accomplish in life. What do you think of that, Dr. Mackenzie?
A: It's a myth. The adage, "Work smarter, not harder," is the recognition of the fallacy. Care must be exercised to distinguish between activity for its own sake and activity that gets results.
Q: Do most people need more time to do what they want to do?
A: Only one in a hundred will say they have enough time. Most people say they need from ten to 50 percent more. This view is alarming when we realize a startling fact about time-there isn't any more of it. Each of us has all the time there is.
Q: Is learning to say "No" a problem with most people?
A: Every project is on somebody's must list. Because most people don't like to say "No" they establish priorities and then add "just a little bit" of 85 things, ending up leaving most of the work undone. The greatest time-saving word in the English language is the little two-letter word "No." The key is to say it first, then give your reasons and suggest alternatives. If you give excuses first, you feel guilty when they're answered-and you often wind up saying, "Yes."
Q: What's the best way to handle telephone interruptions?A: Courtesy need not extend to the point of making the telephone the master instead of the servant. An inability to -terminate conversations and a fear of offending people by having calls screened are frequently at fault. The secretary must have the authority to screen all calls. She should say the executive is busy and will return the call later, unless it's a real emergency. This step allows the executive to return calls at a time convenient for him. Also, he's better prepared to respond, since his secretary will know the purpose of the call and give him necessary information. The secretary should also place all outgoing calls, to avoid time lost in failing to get through.