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Time Management in Organizations
PRINCIPLE APPLICABLE TO ORGANIZING
The organization function concerns how the manager organizes his work and his environment to become more efficient in the use of time. The first organization principle is:
- Principle of Delegation-Delegation of all possible work items consistent with the limitations of the manager's job is essential to providing the time needed for managerial jobs. Establishing priorities for the items of work in the daily plan consists also of deciding which of these can be delegated. All items that can be delegated should be, to free time for those jobs that only the manager can do.
- Principle of Activity Segmentation- Work items similar in nature and requiring similar environment surroundings and resources for their accomplishment should be grouped within divisions of the workday.
- Principle of Control of Interruptions- Adequate controls and/or arrangement of activities to minimize the number and duration of unnecessary interruptions are essential to time management. If the activities are segmented such that subordinates meet with their manager at a certain time, telephone calls are Placed and returned at a certain time, a time for meetings is established, and "quiet" time is built into the day, then the efficiency of time utilization will improve as interruptions are minimized.
- Principle of Minimization of Routine Work- Work items which are routine in nature and which constitute little value to overall objectives should be minimized.
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