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Time Management Solution
Overcoming bad habits takes time. A supervisor has to invest time in order to save time. While many of the remedies suggested are simply common sense, uncommon sense is required to combine them into a personalized time management strategy that works. Because time management principles do not apply equally to everyone, the challenge is to implement the rules principles that best fit a specific situation. The following seven steps to better time management provide a systematic basis for applying time management techniques intelligently.
- Gain time-awareness- The first step is to undertake a critical analysis of how time is spent. Without such information, making a determination of which work habits and patterns to change is difficult.
- Identify time robbers- From analysis of the time log, timewasters can be identified. To do this, a supervisor needs to ask himself or herself these questions:
- . Which timewasters stem from my own style of management?
- Which timewasters are caused by others?
- Which can be eliminated or controlled?
- Set goals and list priorities- From his or her list of time robbers, a supervisor
Should select five or six that he or she wants to correct and prioritize them.
- Formu/ate action plans- Next, a supervisor needs to prepare a list of tasks necessary for goal accomplishment. Called an action plan, it acts as a map to the desired results.
- Develop a time budget- A time budget is a personal planning tool for allocating time for specific tasks. Its function is to make time more productive and profitable through proper scheduling.
- Apply time management principle-
- Divide and conquer.
- Concentrate on priorities.
- Tackle tough jobs first.
- Set realistic deadlines.
- Hold stand-up meetings.
- Consolidate similar tasks.
- Use waiting time.
- Monitor progress- Frequent monitoring .of progress prevents a supervisor from slipping back in to bad habits and allows for corrective action.
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If unsure where to go for help, check the Yellow Pages under mental health, suicide prevention, hotlines, hospitals, or physicians for phone numbers and addresses.
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